FUND RAISING IDEAS
One of the most common questions raised by clubs before COVID 19 “Do you know of any good fundraising ideas?” and the frequency of the question has only grown since then with many traditional fundraisers like Burger Flips, Pancake Breakfasts and in person events being no longer being possible until the pandemic eases. Scroll down for some ideas.
 
Some general tips on fund raising:
  • Keep it simple
  • Make it fun
  • It’s easier to raise money for a specific project or cause than the general term often used by clubs that says “Rotary Causes”
  • If the funding is going to another organisation ensure you develop a good relationship with them so you may lever value from the partnership in terms of sharing mailing lists and expertise
  • Promote the event/activity at every opportunity
  • Consider partnering with other clubs to share costs and increase the reach. If you have a Rotaract or Interact Club, what better than to partner with them and use their creative energies to help re-imagine an old or tired event
  • If you are running a draw or lottery ensure you have the appropriate licence and that you complete all the necessary post event returns
  • Think creatively on how you take an old idea and re-imagine it in the virtual world
 
If you would like to share a fundraising idea, we would be delighted hear from you. Simply complete the attached Google Form and it will automatically complete the spreadsheet and added to this page. Google Form Link: https://docs.google.com/forms/d/e/1FAIpQLSeQrC3oV619Og4ZuRhcNHk5OyqhuQNVMe1YXfeROV0C5HX82A/viewform?usp=sf_link
 
Stay at Home Gala
A number of clubs have carried our successful virtual galas. For example:
East Coast Kitchen Party (ECKP). The ECKP is an initiative of the Clubs in London Ontario. It is normally an in-person event. In 2020 due to COVID 19 it couldn't happen so it was decided to try a Stay at Home Gala Event via Zoom Webinar. The musicians, dancers, and comedians were already lined up so each one became a panelist on Zoom and they did their performances from their own homes.
 
In simple terms, it's a bit like a Telethon. 
 
Southampton partnered with the London Clubs and our Passport Club to live stream the event to our Communities. In total 18 clubs participated and overall the event in excess of $60,000 Cdn and had 812 homes online and it is estimated that is at least 1600 people viewed all or part of the show. In Southampton, the event netted around $10,500. Tickets were free with the option to donate at various levels. This was deliberate to permit people who are hurting in our community to enjoy a free show.
 
Sylvia Sheard the co-host of the Southampton event said we had 4 objectives:
 
1) Engage the people of our community and give them a fun FREE activity to participate in
2) Give back to our Restaurants by suggesting they did Themed Takeout Meals for the event. This was very successful with a number of the Restaurants selling out in advance of the day.
3) Invest back in our community by buying gift vouchers for local businesses that we then gave away as Door prizes or should I say Zoom prizes. (We spent or say invested in 1000 dollars of vouchers) We did not actively seek sponsorship from our small business community or items for the auction)
4) Raised money for our causes. We deliberately chose causes that are well known and in our community and that have seen a substantial fall in funding as a result of the current uncertain time, (the Hospital Foundation and our local Hospice)
 
The event ticketing/donation platform and the website was provided through a third party vendor called Trellis. The Show was then transmitted using Zoom webinar and live streamed on Facebook Live. It is also possible to live stream via You Tube. A small online auction was also included as part of the event.
 
The event was managed using software provided by Trellis.  https://trellis.org/  There other are “Third Party” event organisers that may be considered. For example, ACCELEVENTS. See their Ultimate Guide to organising virtual event. https://www.accelevents.com/guide-to-virtual-events/
 
Here's a Link to the Southampton ECKP Page. https://trellis.org/southampton-rotary-club
 
Grand Bend were the first club to try a virtual event with their Stay at Home Gala. Thornbury Clarksburg did one entitled "Hope in the Valley".
 
Northern Bruce Peninsula and the Sarnia Club have done a virtual Pancake Breakfast, so there are many virtual options….just use your imaginations and talk with other clubs on how they did it….you will be surprised how easy it is…!
 
Early experience of virtual events is that they are less costly and easier to stage and have been well received in the COVID 19 era.
 
Challenges to replace group in person events
 
"Beat COVID-19 Challenge" A number of clubs have held challenge events to replace in person runs, walks and marathons. Individuals and Teams This was a replacement for the Rotary Huron Shore Run, a joint project between Port Elgin and Southampton Rotary Clubs.
 
See Facebook posts to give you an idea of what people did.
 
Highlanders Rotaract from Markdale
This was really fun and they are an example to Rotarians on what is possible..! The Rotaractors challenged each other to the raise the most funds for the local Hospice. The one who raised the least had to sing a song as a forfeit. Scroll through this fun group page to see the crazy things they did to encourage donations. It was a social media driven campaign and was featured on TV and raised over 23,000 dollars.
 
Draws
Both electronic ticketing or traditional stub style tickets are still popular. St Thomas Railway City, Stratford Festival City, and Petrolia offer various forms of a
“Dinner of the Month Restaurant Voucher Draw”. The vouchers are purchased by the club so this helps the business and typically a draw is made every month. Some clubs do it only in the winter months and have 6 draws.
 
 
Event Brite
Event Brite the third party ticketing and event registration company provides a list of 100 Fundraising Ideas....some of these could be re-imagined into Virtual events
 
 
District 6330 Club Fund Raising Ideas Survey
In February 2020 we reached out to all clubs for ideas and received many responses….see the Google Spreadsheet link below for details of 30 great fund Raising Programs.
 
If you have an idea not already listed, we would be thrilled if you would complete the Google Form listed at the top of the page.
 
 
 
Page Owner: This list was compiled by PDG Tony Sheard, July 2020